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Home > User Documentation > Processing Payments > Electronic Payments > Electronic Payment Collection

Electronic Payment Collection

Overview

Aria collects electronic payments from customers under four circumstances, as listed below:

  • When the nightly batch processes occur, a customer's billing date has arrived, and a balance is due. Aria will collect the full account balance.
  • When you create an account and you specify that a collection should happen at account creation time. Aria will collect the full account balance.
  • When various functions are performed based on your Aria implementation, your system settings, or the options that you specify when you take an action on an account. When the answer to the question "Should Aria collect a payment?" is yes, Aria collects a payment for only the amount of the charge. Examples of actions that would cause Aria to collect only the amount of a charge:
    • Plan change in the middle of a billing cycle
    • One-time order
    • Pending invoice approval
  • When you use Aria or an API call to collect a specified amount from an electronic payment method. Aria will collect only your specified amount.

Minimum Collection Threshold

The minimum collection threshold is the minimum amount for which Aria will attempt a collection from an electronic payment method. You can specify the minimum collection threshold for each currency in which you will do business with your customers.

You can specify whether the minimum collection threshold should apply to only collections performed during batch processes or all collections (collections triggered by batch processes, account creation, plan change in the middle of a billing cycle, one-time order, pending invoice approval, etc.). The setting that determines this is Apply Minimum Collection Threshold to All Collections (under Configuration > Payments > Payment Settings).

Aria will not attempt to collect payments that are below your specified minimum collection threshold.

Any collections that were skipped because of an amount that was below the minimum collection threshold will be treated as if they were successful collections.

Note: If you approve a pending invoice and the invoice amount is below the minimum collection threshold, Aria will not collect a payment.

Example: Your minimum collection threshold is $10. In March 2012 you approve a pending invoice A is for $4.00. In April 2012, you approve a pending invoice B for $4.00. Aria will not collect a payment in March or April. If in May 2012, you approve a pending invoice for $2, that will bring the account balance to $10. Since the account balance has reached the minimum collection threshold, Aria will then collect the full account balance of $10 during the nightly batch processes.

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Last modified
20:36, 20 Jul 2015

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